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PRBS Accomplishment Report (First Semester CY 2013)

1. Reference: C, PNP's strategic focus "CODE P: 2013 and Beyond".

2. In connection with the above reference, following are the accomplishments of this Service for 1st Semester CY 2013:

a. C - COMPETENCE

  • Conducted Personnel Skills Enhancement Seminar/Workshop attended by thirty two (32) PRBUs Uniformed and Non-Uniformed Personnel (NUP) on February 27 to March 1, 2013 at PNP Training Service, Camp Crame, Quezon City. The main objective of the said activity is to equip the participants with the knowledge and skills necessary in the processing of retirement benefits covering Commutation of Accumulated Leave (CAL), Lump Sum & Pension, and how to prepare the Certification of Legal Beneficiary (CLB) and Decree of Entitlement and Distribution and other related matters;
  • Programmed a one (1) month hands-on training to this Service for the OIC PRBUs, wherein the 1st and 2nd Batches (six (6) personnel per batch) were completed on May 13, 2013 and June 21, 2013 respectively, and the 3rd Batch still on-going;
  • Sent participants to various seminars offered by other offices, to wit:
    • One (1) PCO, six (6) PNCOs and eleven (11) NUPs attended the One (1) Day Seminar/Workshop on the Implementation of DC SOP No. 2012-004 and Fiscal Directive No.2013-01 on April 29, 2013 at the DC Annex Conference Room;
    • One (1) NUP attended the "3-Day Refresher Training on Personnel Accounting & Information System (PAIS) and Relational Report Writer (RRW) Computer Software" on March 20 to 22, 2013 at the PNP Training Service Building, Camp Crame, Quezon City;
    • One (1) PCO and one (1) NUP attended the Orientation Seminar on Strategic Performance Management System (SPSM) on March 13, 2013 at the PNP Training Service, Camp Crame, Quezon City;
    • One (1) PNCO and one (1) NUP attended the Workshop on Women's Status and Family Dynamics on March 5, 2013 at the Multi-Purpose Center, Camp Crame, Quezon City;
    • Two (2) PNCOs and two (2) NUPs attended the Catholic Base Chaplain Seminar on February 26-27, 2013 at the PNP Chaplain, Camp Crame, Quezon City;
    • One (1) PNCO attended the Seminar-Workshop on Basic Records and Archives Management on January 22-24, 2013 at the Traders Hotel Manila, Pasay City;
    • One (1) PNCO attended the MS Access for Records Management on May 28-30, 2013 at City State Tower Hotel, Ermita, Manila; and
    • Two (2) PNCOs are presently undergoing Junior Leadership Course at the PNP Training Service, Camp Crame, Quezon City.

  • Implemented the NHQ PNP Memorandum Circular No. 2012-012 entitled "Conduct of Pre-Retirement Program for Retiring PNP Personnel" dated December 12, 2012.
    • Conducted Pre-Retirement Seminar to Seventeen (17) Retiring PNP Personnel on April 12, 2013 at PNP Training Service, Camp Crame, Quezon City. The main purpose of the seminar is to provide assistance on financial management and livelihood aspect, and to encourage them to potentially try out the best undertakings which would fit them after retirement;
    • NUP Arne L Torreflores, OIC, PRBU 11 acted as the Resource Speaker during the Monday Flag Raising Ceremony on March 18, 2013 at PRO 11 parading ground. She talked about the functions and responsibilities of the PRBS and the PRBUs, also highlighting the importance of the Regional Supply Accountable Officer (RSAO) and the Regional Internal Affairs Service (RIAS) in the immediate processing of retirement benefits;
    • Four (4) PCOs and One (1) NUP of this Service rendered lectures during PRBS Skills Enhancement Seminar/Workshop attended by thirty two (32) PRBUs Uniformed and Non-Uniformed Personnel (NUP) on February 27 to Match 1, 2013 at Training Service, Camp Crame, Quezon City; and
    • PRO 5 in coordination with PRBU 5 conducted Pre-retirement Seminar attended by twenty seven (27) retiring personnel on February 27, 2013 at PRO 5 Multi-Purpose Building, Camp General Simeon A Ola, Legaspi City.

  • Conducted Team Building Activity on April 26, 2013 at Bosay Resort, Antipolo City to strengthen the camaraderie of personnel.

b. O - ORGANIZATIONAL DEVELOPMENT

  • Strengthened our PRBUs to better serve the needs of our pensioners;
  • LOCATION
    SKYPE NAME
    EMAIL ADDRESS
    NO. OF PERSONNEL
    NO. OF COMPUTERS
    PRBU 1 - PRO 1, Camp Gen Oscar M Florendo,Parian, San Fernando City, La Union pnp.prbu1 pnpprbu1@yahoo.com 3 2
    PRBU 2 - PRO 2, Camp Marcelo A Adduru, Tuguegarao City, Cagayan prbupro2 Prbu_pro2@yahoo.com 4 2
    PRBU 3 - PRO 3, Camp Olivas, San Fernando, Pampanga prbu3ofis orphrdd_prbu@yahoo.com 5 2
    PRBU 4A - PRO 4A, Camp Vicente Lim, Canlubang, Calamba City,Laguna prbupro4a PRBUCALABARZON@yahoo.com 3 3
    PRBU 4B - PRO 4B, Camp Efigenio C Navarro,Calapan City, Oriental Mindoro prbu4b Prbu4b@yahoo.com 3 2
    PRBU 5 - PRO 5, Camp Gen Simeon A Ola,Legazpi, City, Albay prbupro5@yahoo.com 2 2
    PRBU 6 - PRO 6, Camp Martin Teofilo B Delgado,Fort San Pedro, Iloilo City pnprbu6 Pnpprbu6@yahoo.com 7 3
    PRBU 7 - PRO 7, Camp Sergio Osmena Sr, Osmena Blvd., Cebu City pro7_prbu Prbu7@yahoo.com 2 3
    PRBU 8 - PRO 8, Camp Ruperto K Kangleon,Palo, Leyte prbau8_prbs Prbau8_prbs@yahoo.com 2 3
    PRBU 9 - PRO 9, Camp Col Romeo A Abendan, Mercedes, Zamboanga City retirement.unit9 prbu9@yahoo.com 3 2
    PRBU 10 - PRO 10, Camp Alagar, Lapasan, Cagayan De Oro City rprbu_pro10 Rprbu_pro10@yahoo.com 4 3
    PRBU 11 - PRO 11, Camp Catitipan, Davao City retiree.eleven prbu11@yahoo.com 6 2
    PRBU 12 - PRO 12, Tambler, General Santos City retirementunit12 prbu12@yahoo.com 1 2
    PRO 13 - PRO 13, Camp Rodriguez, Libertad, Butuan City prbupro13 prbupro13@gmail.com 5 2
    PRO ARMM - PRO ARMM, Camp Gen Salipada K Pendatun, Parang, Maguindanao prbuarmm prbuarmm@yahoo.com 4 2
    PRO COR - PRO CAR, Camp Bado Dangwa,La Trinidad, Benguet prbucor Prbu_cor@yahoo.com 7 3

  • Created and launched the PRBS Website which aims to provide immediate access to information pertaining to policies, plans and programs, and other related activities of this Service for the benefit of all retirees/pensioners and their beneficiary/ies especially those who are living abroad and in remote areas across the country; and
  • Streamlined the flow of communication and processes through intranet wherein communications intended to and from PRBUs and vice versa are accessed and managed through email. Likewise, implementing orders and other directives/communications from Higher Headquarters could now be downloaded from the internet.
  • c. D - DISCIPLINE

    • Conducted daily formation wherein relevant information are regularly disseminated to all concerned, and accounting of personnel before the start of office hours;
    • Adhered to the Internal Disciplinary Machinery of PNP wherein those who were found absent are required to explain in writing the reason for their absence and be recommended for Pre-Charge Evaluation if it warrants;
      • As of June 30, 2013, twenty three (23) personnel of this Service were directed to explain the reason of their absences during command activity.

    • Observed of Value Formation every Thursday.
    • Observed Director's time, a once a week dialogue between the Director of this Service and all personnel so that the former may know their grievances and problems, and uplift the morale of the latter.

    d. E - EXCELLENCE

    • Implemented the Checkless-ATM Pension System;
      • As of June 30, 2013, out of 63,709 pensioners, a total of 55,621 or 86.08% are already receiving pension through ATM.

    • Implemented the 4th Tranche Pension Adjustment;
      • Effective June 30, 2013, out of 63,709 pensioners, 84.63% or 53,914 PNP and PC/INP pensioners were already adjusted to FY 2012 [4th Tranche of Salary Standardization Law III (SSL 3)] salary rate of active PNP uniformed personnel; 11.14% or 7,100 pensioners were not qualified for adjustment; and 3.98% or 2,536 for update and subject for pension adjustment once qualified.

    • Implemented the Release of Pension Differentials;
      • a. Reference: Fiscal Directive No. 2012-13 re Guidelines and Procedures in the Printing and Disbursement of Pension Differential of Former Members of INP and PNP Pensioners based on the FY 2011 (SSL III-3rd Tranche) Pay Rate of Active PNP Personnel from January to May 2012.
      • As of June 30, 2013 a total of 52,808 pensioners (50,046 PNP and 2,762 PC/INP) have received five (5) months differential covering January 2012 to May 2012.

      • b. Reference: Fiscal Directive No. 2013-04 re Guidelines and Procedures in the Implementation of Pension Differentials of PNP and INP Pensioners based on the 2nd Tranche (FY 2010) Pay Rate of Active PNP Personnel.
      • As of June 30, 2013 a total of 48,664 pensioners (45,831 PNP and 2,833 PC/INP) have received their three (3) month - pension differential covering January 2011 to March 2011.

    • Implemented the LOI Salamat Kapatid;
      • On May 31, 2013, five (5) retiring PNP personnel assigned with different NASUs/NOSUs were given recognition during the Flag Lowering Ceremony in front of NHQ PNP Building;
      • On March 23, 2013 and April 23, 2013, two (2) retiring PCO were given recognition at PRBU 2, Camp Adduru, Tuguegarao City, Cagayan.

    • As of June 30, 2013, this Service has approximately accommodated eighteen thousand (18,000) walk-in retirees/pensioners and other government agencies personnel seeking assistance as pertains to their benefit claims.
    • For the 1st Semester of 2013, this Service assisted the family of six (6) deceased retirees on the wake and interment honors in coordination with Headquarters Support Service.
    • Initiated the Zero Backlog Program on Retirement Benefit Claims;

    STATUS OF COMMUTATION OF ACCUMULATED (CAL) CLAIMS

    (As of June 30, 2013)

    Compulsory Retired CY 2013

    MONTH OF RETIREMENT
    NO. OF RETIREES
    NO. OF PROCESSED CLAIMS
    NO. OF PENDING CLAIMS
    PERCENTAGE OF PROCESSED CLAIMS
    JANUARY
    180
    161
    19
    89.44%
    FEBRUARY
    150
    123
    27
    82.00%
    MARCH
    198
    148
    50
    74.75%
    APRIL
    167
    107
    60
    64.07%
    MAY
    149
    80
    69
    53.69%
    JUNE
    141
    63
    78
    44.68%
    TOTAL
    985
    575
    303
    58.37%

    Optionally Retired CY 2013

    MONTH OF RETIREMENT
    NO. OF RETIREES
    NO. OF PROCESSED CLAIMS
    NO. OF PENDING CLAIMS
    PERCENTAGE OF PROCESSED CLAIMS
    JANUARY
    381
    302
    79
    79.27%
    FEBRUARY
    138
    95
    43
    68.84%
    MARCH
    209
    93
    116
    44.50%
    APRIL
    183
    59
    124
    32.24%
    MAY
    121
    13
    108
    10.74%
    JUNE
    168
    22
    146
    13.10%
    TOTAL
    1,200
    584
    616
    48.66%

    TPPD / POSTHUMOUS / RESIGNED CY 2013

    MONTH OF RETIREMENT
    NO. OF RETIREES
    NO. OF PROCESSED CLAIMS
    NO. OF PENDING CLAIMS
    PERCENTAGE OF PROCESSED CLAIMS
    TPPD
    9
    5
    4
    55.56%
    POSTHUMOUS
    26
    12
    14
    46.15%
    RESIGNED
    8
    2
    6
    33.33%
    TOTAL
    43
    19
    24
    44.18%

    NUP RETIREMENT / SEPARATION CY 2013

    MONTH OF RETIREMENT
    NO. OF RETIREES
    NO. OF PROCESSED CLAIMS
    NO. OF PENDING CLAIMS
    PERCENTAGE OF PROCESSED CLAIMS
    RA 1616 (Comp)
    19
    11
    8
    57.89%
    RA 1616 (Optl)
    13
    7
    6
    53.85%
    RA 8291(Comp)
    48
    30
    18
    62.50%
    RA 8291(Optl)
    72
    33
    39
    75.83%
    TOTAL
    152
    81
    71
    54.72%

    CY 2012

    MONTH OF RETIREMENT
    NO. OF RETIREES
    NO. OF PROCESSED CLAIMS
    NO. OF PENDING CLAIMS
    PERCENTAGE OF PROCESSED CLAIMS
    COMPULSORY
    2,031
    1,943
    88
    95.67%
    OPTIONAL
    2,736
    2,546
    190
    93.06%
    TPPD
    45
    26
    19
    57.78%
    POSTHUMOUS
    278
    182
    96
    65.47%
    RESIGNED
    40
    16
    24
    40.00%
    TOTAL
    5,130
    22
    146
    13.10%
    TOTAL
    1,200
    584
    616
    48.66%

    NUP RETIREMENT / SEPARATION CY 2012

    MONTH OF RETIREMENT
    NO. OF RETIREES
    NO. OF PROCESSED CLAIMS
    NO. OF PENDING CLAIMS
    PERCENTAGE OF PROCESSED CLAIMS
    RA 1616 (Comp)
    10
    10
    0
    100%
    RA 1616 (Optl)
    13
    11
    2
    84.62%
    RA 8291(Comp)
    35
    33
    2
    94.29%
    RA 8291(Optl)
    55
    46
    9
    83.64%
    TOTAL
    113
    100
    13
    88.50%

    STATUS OF LUMP SUM CLAIMS

    (As of June 30, 2013)

    Compulsory Retired CY 2013

    MONTH OF RETIREMENT
    NO. OF RETIREES
    NO. OF PROCESSED CLAIMS
    NO. OF PENDING CLAIMS
    PERCENTAGE OF PROCESSED CLAIMS
    JANUARY
    180
    118
    62
    65.56%
    FEBRUARY
    150
    86
    64
    57,33%
    MARCH
    198
    114
    84
    57.58%
    APRIL
    167
    79
    88
    47.31%
    MAY
    149
    62
    87
    41.61%
    JUNE
    141
    45
    96
    31.91%
    TOTAL
    985
    504
    481
    51.16%

    Optionally Retired CY 2013

    MONTH OF RETIREMENT
    NO. OF RETIREES
    NO. OF PROCESSED CLAIMS
    NO. OF PENDING CLAIMS
    PERCENTAGE OF PROCESSED CLAIMS
    JANUARY
    381
    231
    150
    60.63%
    FEBRUARY
    138
    74
    64
    53.62%
    MARCH
    209
    65
    144
    31.10%
    APRIL
    183
    48
    135
    26.23%
    MAY
    121
    12
    109
    9.92%
    JUNE
    168
    13
    155
    7.74%
    TOTAL
    1,200
    443
    757
    36.91%

    TPPD CY 2013

    MONTH OF RETIREMENT
    NO. OF RETIREES
    NO. OF PROCESSED CLAIMS
    NO. OF PENDING CLAIMS
    PERCENTAGE OF PROCESSED CLAIMS
    TPPD
    9
    5
    4
    55.56%
    TOTAL
    9
    5
    4
    55.56%

    CY 2012

    MONTH OF RETIREMENT
    NO. OF RETIREES
    NO. OF PROCESSED CLAIMS
    NO. OF PENDING CLAIMS
    PERCENTAGE OF PROCESSED CLAIMS
    COMPULSORY
    2,031
    1,675
    356
    82.47%
    OPTIONAL
    2,736
    2,075
    661
    75.84%
    TPPD
    45
    23
    22
    51.11%
    TOTAL
    4,812
    3,773
    1,039
    78.40%

    NOTE:

    a. Problem Identified:

      Pending claims are due to the lack of clearances and/or civil registry documents and instances with pending cases and delayed of approved adjudication from NAPOLCOM for those who applied for TPPD and optional retirement.

    b. Problem Identified:

      • Strict implementation of NAPOLCOM Circular No. 2011-007 entitled, Guidelines and Procedures in the Processing of Retirement Claims and Benefits due to the PNP Uniformed Personnel and Other Retirement Benefits;

      • Implementation of PNP Circular 2002-001 as amended by NHQ Circular 2010-012 and Ombudsman Circular No. 10. (Retiring PNP personnel with pending case can avail through outright/direct pension not lump sum);

      • Adherence to PNP Circular 2011-007 (Supplemental Procedure in Optional Retirement);

      • Implementation of DC SOP No. 2012-004 entitled, Guidelines and Procedures in the Implementation of Deductions of Money and Property Accountability from Terminal Leave Benefits; and

      • Decentralization in the processing of retirement claims at PNP Regional Retirement and Benefits Administration Units (PRBUs).

  • Short Messaging System (SMS) Service;
      • As of June 30, 2013, a total of 3,182 SMS queries were addressed and 1,073 pensioners were informed regarding the status of their retirement benefit claims.

  • Implemented the Memorandum of Agreement (MOA) between the PNP and the National Statistics Office (NSO);
      • The PRBS can now acquire/request the required civil registry documents in behalf of the retirees and their beneficiary/ies to avoid fake documents.

  • Implemented the Office to Office transaction regarding issuance of clearances (DL, DC, IAS, NAPOLCOM, etc.) pursuant to PNP Circular 2011-007;
  • Implemented the deductions of money and property accountabilities from separation/retirement benefit claims pursuant to NHQ PNP DC SOP No. 2012-004; and
  • Cleansing and Updating of the Retirees/Pensioners Data Base.
      • As of June 30, 2013, a total of 63,709 pensioners were already cleansed who are now only needed to be updated based on the templates given by the Department of Budget and Management.

      • As of June 30, 2013, a total of 1,140 pensioners (Retiree 590, Transferee 190, Survivor 360) were deleted with a total estimated savings of P 11, 949,753.97.

    e. P - PROFESSIONALISM

    • Conducted interview to nine (9) applicants for original appointment for Non-Uniformed Personnel (NUP).
    • One (1) NUP was appointed by this Service and confirmed by the Civil Service Commission effective February 28, 2013
    • Assigned and designated eligible NUP according to plantilla position for administrative functions;
    • Awarded deserving personnel for their exemplary performance;
      • As of March 29, 2013, a total of twenty nine (29) personnel were given awards as follows: Medalya ng Kasanayan (3); Medalya ng Papuri (16); Commendation (10).

    • Informed the community regarding the procedures, policies and the requirements in the application of Retirement Benefit Claims and other related topics through Radio Program;
      • On February 18, 2013, OIC, PRBU went to local radio station DYHP to conduct information dissemination to all PNP/INP pensioners, who are still receiving their pension through Continuous Form Checks (CFC) to enrol their individual ATM account at the Land Bank of the Philippines (LBP) and advised to proceed first to PRBU 7 for the issuance of the Letter of Instruction as one of the requirements of the LBP.
      • On March 20, 2013, one (1) PCO was invited as one of the guest panelists in the "Pulis ng Bayan" at DZRB Radio ng Bayan 738 at 4th Floor, PIA Building, Visayas Avenue, Quezon City.

    3. For your information.

    PNP Publications

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    ATM Pensioners

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    visit PNP pensioners. »

    Improved ID System

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    Implementation of ATM Pension

    Implementation of the Checkless-ATM Pension System. »

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